The CRM Built for HVAC Companies
HVAC CRM that captures emergency calls around the clock, automates seasonal campaigns, and keeps maintenance customers coming back year after year. Built for HVAC install, repair, and service companies.
Every HVAC company deals with this
The HVAC industry is seasonal, competitive, and fast-moving. If you can't respond instantly, you lose the job. Here's what that costs you.
Emergency calls go unanswered after hours
A homeowner's AC dies at 9pm in July. They call you, get voicemail, and immediately call the next HVAC company. That's a $3,000 to $8,000 job you'll never even know about.
Seasonal demand buries your team
During peak season, your phones ring nonstop. Your techs are in the field, your office manager is juggling 20 things, and half the leads never get a call back.
Maintenance customers don't come back
You installed their system two years ago. They should be on a maintenance plan. But nobody followed up, and now they're calling someone else when their furnace breaks.
How MyPilotCRM works for HVAC companies
Built for the realities of HVAC: emergency calls, seasonal rushes, and the need to keep customers on maintenance plans.
24/7 Lead Capture
Miss a call at 10pm? MyPilotCRM texts back in 30 seconds. Emergency callers stay engaged, and you capture the job instead of losing it overnight.
Seasonal Campaigns
Send 'get ready for summer' AC tune-up emails in spring, and furnace check reminders in fall. Automated campaigns that fill your schedule before peak season hits.
Online Booking
Let customers book service calls and maintenance appointments online. Automatic reminders reduce cancellations and keep your schedule full.
Review Automation
After every service call, customers get an automatic review request. Build a strong Google profile that beats competitors when homeowners search for HVAC services.
Service Pipeline
Track every job from initial call to completed service. See pending estimates, scheduled installs, and maintenance renewals in one visual pipeline.
Revenue Reports
Know which marketing channels bring the most profitable jobs. Track your average ticket, close rate, and monthly revenue in real time.
30s
Average text-back time
40%
Fewer no-shows
5x
More Google reviews
24/7
Lead capture
See it in action before you commit
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Capture every call. Book every job.
Start your 14-day free trial. We'll build your HVAC-specific pipeline, automations, and seasonal campaigns for you.